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What Is a (DMS) Document Management Systems

February 7, 20220

Document management (DMS) allows you to create, store, manage, file, protect, share, search and export by requested digital documents. Our document management system stores all digital documents in the cloud and provides a solution that facilitates the flow of important information to the organization.
A good document management solution like Connect HRMS Document management system can help an organization to locate and make accessible, all its files and data in one place, track all important documents, speed up workflow, improve accuracy and provide access to documents at any time, at any time. Location on any device! Therefore, by choosing Connect document management system, you will stay ahead of the package and provide your employees with a solution that empowers them to work effectively and efficiently.

Why a document management system is important?

Organizations create, modify and maintain large numbers of digital documents: contracts, agreements, proposals, HR documents, marketing materials, quality guidelines, health and safety manuals, etc.
These documents are usually randomly stored on laptops, servers, cloud, and other storage devices. You may have files stored in the Cloud using applications such as Dropbox or OneDrive, or on your desktop, in email attachments and other paper documents stored in the boxes below! Now what if you do not find the file you need for your next meeting starting in the next 5 minutes?
Have you ever wasted valuable time looking for a document on your computer, in a paper drawer or in your email and attachments? Browse hundreds of folders, browse through your random inbox, browse for your cloud files and never find that one important text!
Connect Document management system makes file and electronic file management easier, faster and more efficient.

There are many reasons to consider when considering using a document management solution in your practice.

Improve Efficiency  Free Storage of your computer 

Secure and Safe

Paperless Business Environment! Powerful Search Feature Enabled Document Management System

Controlled Storage & Reduced Supply Costs

1. Improve Efficiency

If you or other employees spend a lot of time looking for documents, just think of how much this business costs! Work removes resources to make work a business that makes money into a business! a document management system can improve efficiency and save time!

Connect document management system provides a central location for all your Word, Excel and PDF files. It also provides the ability to store client or customer emails in their files making it a more efficient way for your employees to review any communication between your company and your client / customer / supplier. A browser-based interface makes it very easy for them to access this information on any device, quickly and efficiently. Employees no longer have to take files to meetings; they can simply go into the document management system to see the documents they need.

2. Free Storage of your computer

The Connect document management system allows you to save all of your files to unified location and then delete the files from every other location where they had been stored.

3: Secure and Safe

When important business documents need to be kept safe and secure, and easily accessible, the best way is to keep them in DMS. In the middle of the cloud to save your documents. All your documents have been saved and backed up using AWS storage. You can also set up two-factor authentication for added security.

Connect HRs’ document management system comes with many features including folder access control, document checking, version control, and administrator users who can remove from the system. Storing your files in the cloud helps to ensure that these documents can be easily accessed and accessible to the right people at the right time and anywhere.

4: Paperless Business Environment

If your company still uses paper documents, switching to Connect document management system can help reduce the amount of paper used and wasted and also save money in the form of additional costs for printing, storage and installation. Paperless travel can save you money but also benefit the environment! Everyone should be helping the environment these days

5: Powerful Search Feature Enabled Document Management System

If you have not yet used the document management solution, then finding the right document at the time you need it can be very difficult. Connect document management systems make searching faster and more efficient. Its excellent search capabilities allow text to be downloaded to any indexed field, and it can also search the contents of a file.

6: Controlled Storage & Reduced Supply Costs

Without a document management system, and considering the cost of paper, printing, office space, storage facilities, not to mention the fact that people have to manage the entire paper, the cost of creating documents and managing these documents can be very high.

7: Enhanced Accuracy

Connect document management system provides all the features users need to manage the creation and any subsequent editing of documents. Collaborative features help users manage versions, maintain quality and reduce errors. Features include version control and annotation of the document, and with document testing users can see what changes have been made to the document.

Connect software is very versatile and can be adapted to work with any type of business. We are already experts within accountancy, business recovery, distribution and real state sectors.

It is an easy-to-use system developed to meet any business’ specific document management needs. Connect HR software is the most complete solution for paper reduction. It is comprehensive in terms of functionality for document and email capture, search and retrieval, document workflow, user management, and client response. Filing is made easy with Connect #1 Online HRMS in Pakistan that allow you to file emails, letters and other documents directly from the application you are using – Outlook, Word and Excel, etc. Connect # online HR software in Pakistan is designed to make the tasks of managing, filing, searching and sharing documents in the cloud even easier – any time, any place and from any device!

Connect Document Management software system can help you manage your documents so that you don’t have to worry.

 

To know more about how can Connect Cloud HR software help startups, Call us at  +92 300 1110365 You can also write us an email at info@connecthrms.com

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